Ninja Forms Insightly CRM 3.2.2
Wordpress Plugins Ninja Forms 4.8 (2.2K reviews)
Ninja Forms Insightly CRM is a WordPress plugin extension that connects your Ninja Forms directly to your Insightly CRM account. When a visitor submits any form on your website, the extension sends that submission straight to Insightly, creating a new lead or contact or updating an existing record based on your settings. This removes the need to copy form entries from your WordPress dashboard into your CRM by hand, along with the time and errors that manual entry involves. The plugin includes a field mapping interface where you can match each Ninja Forms field to the corresponding Insightly field. Both standard fields and custom fields are supported, so the data lands exactly where you want it inside your CRM. You can use this with contact forms, quote requests, newsletter signups, event registrations, support requests, and job applications. The setup does not require any coding, and the same mapping rules apply across every form you build in Ninja Forms.
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Setting up the extension takes a few minutes. After installing and activating the plugin, you go to Ninja Forms Settings, choose the Insightly CRM tab, and enter your Insightly API key along with your account credentials. You find that key inside your Insightly account settings. Once the connection is confirmed, you open any form you have built in Ninja Forms and switch to the Insightly CRM tab. There you can map each form field to an Insightly field. The mapping screen lists the available fields from both sides, and you can save different mappings for each form. When a submission comes in, the extension sends the data over a secure API connection, using your API key for authentication. If Insightly happens to be temporarily unavailable, the plugin places the submission in a queue and retries once the connection returns, so you do not lose any entries. The same connection settings apply to all of your forms, so you only authenticate once.
The extension is built for WordPress 4.0 and higher, and it requires Ninja Forms version 3.0 or newer, so you need to keep both plugins up to date for full compatibility. The integration uses the Insightly API and a secure connection with API key authentication. Recent versions of the plugin included several reliability improvements: better error handling when the API connection fails, protection against duplicate records when a form is submitted multiple times in a short interval, and more accurate encoding of special characters in submissions. The developers also introduced support for mapping Ninja Forms custom fields to custom fields in Insightly, which allows for more granular data capture. Complex field types such as date pickers and large dropdowns are handled correctly, and empty fields are ignored so you do not end up with blank data points in your CRM. The plugin also passes a validation check on your API key and gives immediate feedback if the key is entered incorrectly.
For a sales or marketing team, the biggest benefit is time. Leads that used to sit in a website dashboard until someone exported them now appear inside Insightly as soon as the form is submitted. Your team can follow up while the lead is still fresh. Because the data is captured in structured fields, you can also use Insightly’s segmentation and reporting tools to group leads by source, interest, or any other detail you collect. The extension can create new lead or contact records and, when a matching email address or unique identifier already exists, update that existing record instead of creating a duplicate. This keeps your customer history in one place. The plugin works with responsive WordPress themes and all standard Ninja Forms layouts, so it does not interfere with how your forms appear on mobile or desktop. All of this happens without any extra work from your website visitors, and the form experience stays exactly the same.
- Last updated
- August 9, 2026
- Delivery
- Digital
- Availability
- In stock
- Version
- 2.0.6
- Category
- Wordpress Plugins
- Item type
- plugin
Ninja Forms Insightly CRM is one of the Wordpress Plugins items recorded as a plugin. The content below uses the supplied listing information and current local catalog data.
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